With such a diverse audience, branding for the event was key and so the decision was made to focus the staging design around a fully printed stage set. The set included two 15’ widescreen projection screens. The screens sat either side of a central 8m stage area for the presenters and panel.
All the screen presentations were mixed in digital HD from MacBook Pro’s running Prezi and distributed via SDI to two 7K Christie projectors. Two large 42” LCD screens were used as downstage presenter confidence monitors, with a further two 80” displays set to cover the extremities of the audience area so that everyone one had a clear view of the presentations.
The audience of 580 were spread across a wide area, so to ensure everyone could hear clearly, 10 flown KV2 ESD6 speakers with four ES10 on stands were utilised. All audio mixing and system time alignment was digital via a Behringer X32 desk.
The event organisers were keen to make the event as interactive as possible and so full use was made of Saville digital event services! To collect valuable, live opinion responses on the day, a 580 strong keypad voting system was used with the live results being overlaid onto the Prezi presentation. As a record for those who could not attend, the whole event was recorded using a two camera eStream system, which captured the presenters slides and live video for viewing on the clients website post event. The eStream system ensured that the recordings were perfectly synchronised and provided viewers watching via a standard browser an experience that closely resembled actually being in the room.
The event included an exhibition in a separate room so four 42” LCD screens were set-up to create a TwitterFall linked to the event twitter account so that everyone could be a part of the conversation. A series of “vox pop” interviews were also recorded here and edited into 30 separate clips for later use.